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Reports

TruLoad provides a comprehensive set of reports for commercial weighing operations. All reports support date-range filtering, station selection, and export to PDF or CSV.

Available Reports

1. Daily Weighing Summary

Overview of all transactions for a selected date, grouped by shift.

Metric Description
Total transactions Count of completed weighing transactions
Total net weight Sum of all net weights (tonnes)
Average net weight Mean net weight per transaction
Vehicles weighed Distinct vehicle count
Pending transactions Open transactions awaiting a second pass or a reweigh

2. Tonnage by Cargo Type

Breakdown of total net weight by commodity over a selected period.

  • Bar chart visualization by cargo type
  • Drill-down to individual transactions
  • Useful for inventory reconciliation and procurement planning

3. Tonnage by Transporter

Net weight totals grouped by transporter/hauler for a selected period.

  • Supports billing reconciliation
  • Compares actual vs. contracted volumes
  • Exportable for accounts payable/receivable

4. Vehicle Utilization

Per-vehicle statistics over a selected period:

  • Number of trips
  • Total net weight carried
  • Average payload per trip
  • Payload efficiency (actual vs. vehicle capacity)

5. Tare Verification

Status of stored tare weights across the fleet:

  • Vehicles with valid stored tare
  • Vehicles with expiring tare (within 14 days)
  • Vehicles with expired tare
  • Tare drift alerts (measured vs. stored variance)

6. Quality Deductions

Summary of all quality deductions applied over a selected period:

  • Deductions by type (moisture, foreign matter, grade)
  • Deductions by cargo type
  • Total weight deducted vs. total gross weight
  • Trend analysis (increasing/decreasing deduction rates)

7. Shift Performance

Operator and shift-level statistics:

  • Transactions per operator per shift
  • Average processing time (gate-to-gate)
  • Void/adjustment rate per operator
  • Scale utilization (active capture time vs. shift duration)

8. Transaction Audit Log

Detailed log of all actions taken on weighing transactions:

  • Weight captures, edits, voids, and adjustments
  • Tare approvals and overrides
  • Manual weight entries
  • Filtered by user, date, or transaction reference

9. Pending Transactions

List of all open transactions awaiting their second pass or a reweigh (see Reweighs and Multiple Capture Passes):

  • Age of pending transaction (hours/days)
  • Vehicle and transporter details
  • Assigned operator
  • Useful for end-of-day reconciliation

10. Monthly Reconciliation

Comprehensive month-end summary:

  • Total transactions and tonnage
  • Revenue by cargo type (if pricing is configured)
  • Comparison with previous month
  • Anomaly summary (voids, adjustments, tare overrides)
  • Designed for finance and management sign-off

Additional Reports

Beyond the 10 core reports above, the catalog also includes a few extra report types that don't map 1:1 to the list above:

  • Tonnage by Route: net weight totals grouped by origin/destination pair, using the Origin/Destination configured on each transaction. Enabled automatically once you've set up Origins/Destinations.
  • Weight Discrepancy, Commercial Revenue, Throughput, Driver Productivity: supplementary breakdowns available in the report catalog. Use the Reports screen's own catalog listing to see the current field-level detail for each.

All reports support PDF, CSV, and XLSX export.

Generating Reports

  1. Navigate to Reports from the main menu.
  2. Select the type from the dropdown.
  3. Set the date range, station, and any additional filters.
  4. Click Generate.
  5. Review on screen.
  6. Click Export PDF for formal distribution or Export CSV for data analysis.

Scheduled delivery

Ask your platform administrator to configure automated delivery. Daily summaries and monthly reconciliation can be emailed to designated recipients on a schedule.

Access by Role

Each report type is only visible to roles with sufficient access. The report catalog itself is filtered per caller, so a role that can't see a given report won't see it listed at all, not just blocked from generating it.

Role names

The table below uses generic role labels for readability. TruLoad's actual seeded commercial roles are Commercial Weighing Manager (roughly Admin), Commercial Supervisor (roughly Supervisor), Commercial Weighing Operator (roughly Operator), Commercial Finance (roughly Finance), and Commercial Auditor (read-only access to every report, including Transaction Audit Log). Permissions in TruLoad are fully configurable per tenant, so the table reflects the recommended default, not a hardcoded restriction.

Type Operator Supervisor Finance Admin
Daily Weighing Summary
Tonnage by Cargo Type
Tonnage by Transporter
Tonnage by Route
Vehicle Utilization
Tare Verification
Quality Deductions
Shift Performance
Transaction Audit Log
Pending Transactions
Monthly Reconciliation

Vertical gating (in addition to role)

Catalog visibility is also filtered by the organisation's classified vertical, on top of the role-based gating above. A report type can optionally carry an allowed-vertical list, checked against the vertical key in the organisation's MetadataJson (see vertical classification) — a quarry-only report, for example, would stay hidden from a waste-management tenant even if the caller's role would otherwise see it.

This follows the same null-means-unrestricted convention as role gating: a report with no vertical list configured is visible to every vertical, and an organisation that hasn't been classified with a vertical yet sees every report exactly as it did before this field existed — nothing changes for an unclassified org. No shipped report currently restricts by vertical; the mechanism exists for future vertical-specific reports (e.g. a quarry-only blast-face tonnage report) to opt into, the same way individual reports already opt into role restrictions. A Superuser/System Admin caller always bypasses both gates.